JOB SUMMARY

The successful incumbent will be responsible for preparing cost estimates, audits projects, manage construction revenue and costs and administer construction contracts.

KEY RESPONSIBILITIES

Measurement and certification

• Maintain an up-to-date measure of the value of work done
• Produce monthly valuations/claims
• Validate, agree and signoff on final accounts with PQS and Sub-contractors
• Measure extra’s and VO’s
• Prepare and update final measures

Budget & Cash management

• Manage monthly payments according to due date
• Oversee cash expenditure in respect of the contract
• Appropriately manage the budget including ensuring that an accurate and up to date cash flow forecasting is maintained
• Claim interest on late payments

Contractual conditions, legal compliance and administration

• Ensure appropriate systems and controls of contract documents are in place and implemented
• Ensure contractual and commercial correctness including:

• Review contract documentation and brief subordinates and relevant parties in respect thereof
• Liaising with the Construction  Manager regarding contractual requirements and ensure full compliance thereof
• Liaising with the Construction  Manager regarding the optimal commercial strategy that must be followed in respect of the contract and its requirement
• Preparation of pre-construction documentation and follow up on signing of main contract documentation in liaison with Commercial Manager
• Oversee, co-ordinate and consolidate the submission and processing of claims
• Ensuring conclusion of all contract documentation (e.g. performance and payment guarantees, insurance, etc) in liaison with Commercial Manager
• Identifying and submitting insurance claims
• Identifying and formulating contractual claims in conjunction with the Construction  Manager and Commercial Manager
• Ensure that accurate and timeous contract costing, reports and budgets are prepared and include:

• Monthly cost reports incorporating reconciliations of cost sheets, plant costs and late costs
• Waste control records and materials registers on concrete and bulk materials
• Updated budgets and forecasts
• Ensure subordinate staff maintain an accurate and up-to-date asset register and small tool register
• Ensure effective and efficient management of contract payments including:

• Timeously measuring and processing sub-contractor payments
• Timeously measuring and processing labour-only sub-contractor and supplier payments
• In conjunction with the Construction  Manager, validate and approve creditor and supplier invoices and payments
• Ensure timeous, efficient and effective contract administration is undertaken including:

• Ensuring effective records management through the maintenance, collection, recording and filing of site records, instructions and correspondence
• Evaluation of suppliers and sub-contractors as preferred suppliers and sub-contractors against the approved suppliers lists
• Evaluation and selection of additional suppliers and sub-contractors to be included on the approved suppliers lists
• Approve bulk orders in liaison with Construction  Manager
• Approve sub contract and labour only Sub-contract orders in liaison with Commercial Manager
• Ensuring placing of timeous and contractually correct orders

Estimation

• Review data to determine material and labour requirements and prepare an itemized list
• Call for tenders and/or quotations and assist buying department
• Prepare estimates for selecting sub-contractors and determine cost effectiveness

Staff management

• Guide, lead and direct subordinate staff so that they are able to achieve the objectives set for them
• Monitor and manage performance of subordinate staff in compliance with the Performance Management policy and processes

Cost Reporting

• Continuous, accurate cost information, analysis and cost influences are reported on
• Cost reports to be based on sound correct information and data to ensure continuous pro-active action and effective management of the process.

QUALIFICATIONS AND EXPERIENCE / MINIMUM REQUIREMENTS

• BSc Quantity Surveying(QS) or
• NDip Quantity Surveying (QS) or
• NDip Building Construction or any relevant qualification

• Professional Quantity Surveyor (Pr. QS), professionally registered
• Minimum 10 – 15 years related experience  working within a PQS or consulting firm or engineering environment
• Contract Law and insurances
• Must have knowledge in WinQS, DimX, Bill and CCS
• Must have knowledge in JBCC, GCC;
• Knowledge on FIDIC and NEC3 will be advantageous
• Valid Driver’s License is essential
• Salary :To be Negotiated

COMPETENCIES

• Tact and diplomacy;
• Excellent communicator both written and oral
• Able to work as part of a team;
• Able to work independently 
• Approach every query / task with an open mind
• Diligent with great attention to detail
• Numerical orientation
• Analytical ability

If you are not contacted as a short listed candidate within 4 weeks of the closing date, please consider your application as being unsuccessful.

Candidates are invited to submit a CV together with copies of certificates/driver’s licence (no original certificates). Applications that are received without copies of required documentation will not be considered.

Closing Date: 1 March 2024

Advert Reference No: KC-QS