JOB SUMMARY

The incumbent performs supervisory, technical and administrative duties in the materials procurement and site operations.

KEY RESPONSIBILITIES

• Plans, organizes, and implements inventory operations and procedures; supervises Physical Inventory Count.
• Provides proper accounting for year-end-adjustment to General Ledger.
• Reviews daily inventory activity; maintains accurate inventory master files, manufacturer and catalog numbers, minimums and material descriptions.
• Remains current on new and obsolete materials.
• Maintains adequate levels of inventory stock.
• Reviews receiving records, maintains receiving records on file until invoice is received.
• Reconciles invoices with correct receiving record, then forwards both to the procurement.
• Reviews purchase order requests and compares expenditures with budget appropriations; prepares and reviews monthly Capital Budget reports.
• Researches vendor, pricing, and manufacturer information; inputs all required data to initiate all requisitions and purchase orders.
• Prepares re-order reports with quantities required for inventory stock and forwards to procurement for pricing/ordering.
• Receives copies of work order pre-pull materials lists and reviews for coordination.
• Coordinates all other site formal bid documents.
• Creates Inventory Master files for site.
• Completes capital projects as assigned.
• Expedites inventory and non-inventory materials orders, including tracking and follow-up on back orders.
• Negotiates terms with suppliers.
• Participates in the evaluation of various company -associated materials.
• Arranges demonstrations of new products.
• Issues supplies, materials and equipment to employees.
• Receives delivered supplies, materials and equipment from suppliers as well as re-stocks and inspects items returned into inventory.
• Organizes and maintains warehouse and inventory yard areas for efficient material storage and handling, including labelling, stocking and organizing stock items on shelving.
• Operates indoor and heavy duty outdoor forklifts and other necessary vehicles and equipment involved with issuing and stocking materials.
• Provides and communicates dispatch delivery of materials and equipment to site.
• Works closely with the procurement in all aspects of materials functions.

QUALIFICATION AND EXPERIENE / MINIMUM REQUIREMENTS

• BCom degree in Business, Supply Chain Management or related field.
• 10 years’ experience handling procurement, purchasing, and inventory, preferably in engineering environment.
• With 4 years of supervisory and management experience.
• Sound knowledge and understanding of Supply Chain Management policies and procedures.
•  Valid Driver’s License is essential.
• Salary: To be negotiated.

COMPETENCIES

• General knowledge of cost effective inventory principles and management; knowledge and experience in Planning and Managing Warehouse Operations.

• General knowledge of  utility operations, budgeting and review techniques, to include uniform system of accounts.

• General knowledge of standard safety practices and procedures relating to operations and equipment.

• Skill in the operation of the calculator and PC computer.
• Ability to communicate both verbally and in writing with line team, suppliers and client representatives.

• Ability to effectively manage time and project priorities.
• Ability to administer and supervise; exercise judgement in appraising situations and  in making decisions.

• Ability to establish and maintain effective working relationships with employees and suppliers.

If you are not contacted as a short listed candidate within 4 weeks of the closing date, please consider your application as being unsuccessful. 

Candidates are invited to submit a CV together with copies of certificates/driver’s licence (no original certificates). Applications that are received without copies of required documentation will not be considered. 

Closing Date: 13 February 2023  

Advert Reference No: KC -MS

Completed applications can be hand- delivered or e-mailed to the recruitment email address below by the indicated closing date.

To : careers@southzambezi.com/SA.recruitment@khatocivils.com

Khato Civils is an equal opportunities employer. We are determined that no job applicant or employee receives less favourable treatment on the grounds of sex, pregnancy or maternity, gender re-assignment, sexual orientation, religion or belief, marriage or civil partnership, age, race or disability.