HR Manager

Posted 2 months ago


To manage the day-to-day HR issues in relation to all HR activities such as recruitment, training, and development, overseeing the management of site industrial labour relations, managing grievance procedures and conflict resolution, while ensuring that the company continues to meet its business and company’s objectives. You will be required to advise business and employees on all Labour related issues, highlighting risks to the business and employees whilst ensuring business objectives are ultimately achieved.



  • Recruiting and interviewing potential applicants on experience, skills, and education
  • Facilitating new hires for the company such as screening, recruiting, interviewing, and placing candidates. 
  • Organizing and managing new employee orientation, on-boarding, and training programs
  • Performing criminal background checks, verification of qualifications and reference checks as required by company

Administration and Record keeping

  • Ensuring legal compliance of all administration and record keeping processes
  • Ensuring that all employees have personnel files, and updating of personnel records

Exit Management

  • Ensure necessary checklist is completed
  • Ensure relevant termination/withdrawal documents to be completed by individual to be submitted to payroll once complete

Contract and Administration

  • Ensure relevant contract are drawn up as per legal compliance
  • Compiling the relevant Engagement packs, together with the checklist and ensuring all completed documentation is forwarded to Payroll for monthly processing by the stipulated deadline dates
  • Attending to site queries
  • Contract Period and extension management
  • Co-ordinate all Change of Status processes with both salaries and wages monthly

Training and Development

  • Arranging quotes and bookings with the relevant service providers, confirmation with the employees regarding the training courses to attend
  • Collation of actual training interventions per division and employee, Updating and capturing of all training spend for the month on consolidated spreadsheet 

IR Consultation

  • Handle IR matters with CCMA – Representation and presentation.
  • Handle all grievances / complaints and concerns involving blue and white collar workers
  • Ensuring sound employee liaison between employees and management 
  • Providing advice and problem-solving service to line managers regarding operational HR best practice, policies, procedures, legislation, discipline, grievance and consultations.
  • Identify and/or evaluate causes of conflict and propose appropriate corrective action
  • Ensuring sound employee liaison between employees and management
  • Attend site meetings 

 Policy and Procedure

  • Ensure that proactive labour relations policies, structures and procedures are in place and that they are properly communicated to all, consistently applied and they promote co-operation and respect amongst all levels of staff to achieve stable and healthy relationships.
  • Maintain and update all IR policies and procedures, ensuring the enforcement and adherence of these policies and procedures by advising and monitoring management and staff.
  • Consult and advise management and employees regarding legislation, policies, and procedures

Maintain sound relationship with representatives from the Labour Department, and any other Service Providers


  • Diploma in Human Resources or related qualification, an HR degree will serve as an advantage
  • Minimum of 10 years’ Industrial Relations and Human Resource experience with at least 3 years HR generalist experience
  • 6+ years’ experience in a construction site environment
  • Understanding of local community and Labour rules and agreements
  • Experience in compiling labour packs and representing the company upto dispute resolution forums
  • Sound knowledge and understanding of labour legislation in Malawi.
  • Strong industrial relations background


  • Pay attention to detail
  • Can take decisions and demonstrate accountability and integrity.
  • Can lead and supervise a team to achieve business objectives in varying and challenging circumstances
  • Can negotiate, influence, and persuade stakeholders in projects to achieve positive solutions to any challenges which may arise
  • Must be passionate about learning, teaching, and development
  • Strong judgement and problem-solving skills.
  • Excellent people skills.
  • Strong interpersonal and communicative skills (verbal and written)
  • Attention to detail.
  • Client service orientated.
  • Computer literate.
  • Excellent report writing skills


If you are not contacted as a short-listed candidate within 4 weeks of the closing date, please consider your application as being unsuccessful. 

Candidates are invited to submit a CV together with copies of certificates/driver’s licence (no original certificates). Applications that are received without copies of required documentation will not be considered. 

Closing Date: 08th March 2024

Advert Reference No: KC-HRM

Completed applications can be hand- delivered or e-mailed to the recruitment email address below by the indicated closing date.

To :  

Khato Civils is an equal opportunities employer. We are determined that no job applicant or employee receives less favourable treatment on the grounds of sex, pregnancy or maternity, gender re-assignment, sexual orientation, religion or belief, marriage or civil partnership, age, race or disability.

Job Features

Occupational levelSkilled
Closing DateClosing Date
Applications must be sent toemail
Work TypePermanent

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